Skip to main content

Transforming collaboration in Google Workspace

After more than a year of remote collaboration, many people are showing signs of digital fatigue. Throughout the pandemic, millions of employees bridged the physical distances with their colleagues by making themselves more available, joining a deluge of virtual meetings, and leaning into a dizzying array of tools and applications. As part of our mission to build the future of work, we’re addressing these challenges in Google Workspace.

As we announced today at I/O, we’re launching smart canvas—a new product experience that delivers the next evolution of collaboration for Google Workspace. Between now and the end of the year, we’re rolling out innovations that make it easier for people to stay connected, focus their time and attention, and transform their ideas into impact.

Specifically, we're enhancing the apps that hundreds of millions of people use every day—like Docs, Sheets, and Slides—to make them even more flexible, interactive, and intelligent. With smart canvas, we’re bringing the content and connections that transform collaboration into a richer, better experience in Google Workspace

When we launched Google Docs and Sheets 15 years ago, these apps introduced the world to a new way of working. They enabled anytime, anywhere teamwork—a stark contrast to the legacy tools that were designed for an era of individual work on office desktops. For over a decade now, we’ve been pushing documents away from being just digital pieces of paper and toward collaborative, linked content inspired by the web. Smart canvas is our next big step.

Making collaboration more flexible and helpful

The evolving hybrid work model gives new urgency to existing collaboration challenges. How do teams stay focused and connected as they work together, regardless of where people are located? With smart canvas, we’re building deeper connections across Google Workspace to transform collaboration anywhere it happens. 

For example, we’re taking something that people already use every day—@-mentions—to open up new, powerful collaboration capabilities. New interactive building blocks—smart chips, templates, and checklists—will connect people, content, and events into one seamless experience.

Already available, when you @ mention a person in a document, a smart chip shows you additional information like the person’s location, job title, and contact information. And starting today, we’re introducing new smart chips in Docs for recommended files and meetings. To insert smart chips into your work, simply type "@" to see a list of recommended people, files, and meetings. From web or mobile, your collaborators can then quickly skim associated meetings and people or preview linked documents, all without changing tabs or contexts. Smart chips will come to Sheets in the coming months.

Insert file chip and preview.gif
Use @ mention to add smart chips for recommended people, files, and meetings.

Additionally, we’re making it easier to drive projects forward by streamlining common team workflows. Starting today in Docs, checklists are available on web and mobile, and you’ll soon be able to assign checklist action items to other people. These action items will show up in Google Tasks, making it easier for everyone to manage a project’s To Do list. 

We’re also introducing table templates in Docs. Topic-voting tables will allow you to easily gather team feedback while project-tracker tables will help you capture milestones and statuses on the fly. And a new document template for capturing meeting notes will automatically import any relevant information from a Calendar meeting invite, including smart chips for attendees and attached files.

Quickly add a topic-voting table, pull in the right people, and generate a checklist to assign action items with smart canvas.

With our new pageless format in Docs, you’ll be able to remove the boundaries of a page to create a surface that expands to whatever device or screen you’re using, making it easier to work with wide tables, large images, or detailed feedback in comments. And if you want to print or convert to PDF, you’ll be able to easily switch back to a paginated view.

Meanwhile, you’ll be able to toggle between new views in Sheets to better manage and interact with your data. Our first launch will be a timeline view that makes tracking tasks easier and faster. This flexible view allows you to organize your data by owner, category, campaign, or whichever attribute fits best. Using a dynamic, interactive timeline strengthens your ability to manage things like marketing campaigns, project milestones, schedules, and cross-team collaborations.

Sheets Timeline View.gif
Manage projects and track tasks more easily with Sheets timeline view.

Fostering human connection—wherever people work

With smart canvas and innovations in Google Meet, we’re making it easy to bring the voices and faces of your team directly into the collaboration experience, to help people share ideas and solve problems together from anywhere. As part of that, we’re building tighter integrations between our communication and collaboration tools so you can pull content into conversations and conversations into content. 

Starting today, we’re rolling out the ability to present your content to a Google Meet call on the web directly from the Doc, Sheet, or Slide where you’re already working with your team. Jumping between collaborating in a document and a live conversation without skipping a beat helps the project—and the team—stay focused. And in the fall, we’re bringing Meet directly to Docs, Sheets, and Slides on the web, so people can actually see and hear each other while they’re collaborating.

Meet in Docs_GIF.gif
See and hear team members while collaborating, with Meet directly in Docs, Sheets, and Slides.

Live captions and translations in Google Meet will also play a crucial role in keeping people connected as they work together in distributed teams. We currently offer live captions in five languages, with more on the way. And we’re introducing live translations of captions later this year, starting with English-language live captions translated into Spanish, Portuguese, French, or German, with many more languages to follow.

With recent enhancements to Google Meet, we’re also giving people more control and flexibility over the meeting experience, including more space to see people and content, plus the ability to pin and unpin content and video feeds. And to help with meeting fatigue, you can now turn off your self-feed entirely.

Because we know that collaboration is fluid and fast-moving, we’re making it easier for teams to give feedback on the fly and to move seamlessly between conversations and building content together. Teams can now jump from a discussion in Google Chat directly to building content together. Creating and editing Sheets and Docs from Google Chat rooms is already live in our web experience, and we’ll enable it for Slides in the coming weeks. And to gauge the team’s reactions along the way, we're introducing emoji reactions in Docs in the next few months.

Sheets in Chat.jpg
Jump from a discussion in Chat directly into building content in Docs, Sheets, and Slides.

Working smarter and safer

Google Workspace is already infused with powerful intelligence that enables people to make the best use of their time and attention. Whether it’s with the two billion grammar suggestions we surface in Docs every month, or the intelligent file suggestions in Drive’s Priority and Quick Access features that cut file finding time by 50%.

To help everyone work smarter, in the next few months we’re introducing additional assisted writing features in Docs on the web. This includes warnings about offensive words and language, as well as other stylistic suggestions that can speed up editing and help make your writing more impactful. We’re also adding more assisted analysis functionality in our Sheets web experience, with formula suggestions that make it easier for everyone, not just analysts, to derive insights from data. Sheets intelligence helps you build and troubleshoot formulas, making data analysis faster and reducing errors.

Assisted analysis_formula suggestions.gif
Make analysis faster and reduce errors with formula suggestions.

As smart canvas evolves, we’re making it easy for businesses to connect the apps and tools they rely on to Google Workspace. This builds on our history of supporting a variety of add-on features that take the friction out of collaboration—from adding e-signatures directly in Google Workspace with DocuSign to the Salesforce connector that integrates with Sheets. To help people work even smarter, we recently announced that AppSheet Automation is generally available, so that you can automate time-consuming tasks—like approving invoices and onboarding new hires—without having to write a single line of code.

Looking ahead, we’re planning to build additional APIs so you can bring the information and actions you need from third-party tools directly into smart canvas elements like smart chips, checklists, and table templates.

And because trust is at the center of all collaboration within Google Workspace, today we’re also launching advanced capabilities that help protect users against security threats and abuse as they work together.

Transforming how people work to deliver real-world innovation

While there’s no one way to collaborate, we know from our customers that transforming how people work results in real-world innovation.

Google Workspace fuels a new way of working together. It lets our teams around the world—whether they’re in the office, at home, or in the grocery store aisle—work more flexibly and translate their ideas into new ways of delighting customers.
—Thibaud Cainne, Global Head of Tech Infra and Digital Workplace, Carrefour

Transformation happens at all levels, and often in every tool. We were able to get 17,000 of our people to make the shift from Excel to Google Sheets in just six months by demonstrating how we could optimize, automate, and connect spreadsheets and their data. That kind of collaboration leads to real-world innovation for our clients.
—Monica Andrea Diaz Pinzon, Chief of Digital Transformation (Special Projects), Banco Davivienda

We built a digital hub on Google Workspace to transform the way we connect with employees and partners across multiple locations and organizations. It allowed us to spin up major research projects in days instead of months, including delivery of major COVID-19 vaccine studies.
—Justin Riordan-Jones, Head of System and Information (Research), Department of Health & Social Care, National Institute for Health Research (UK)

As smart canvas drives the next era of collaboration in Google Workspace, we remain committed to providing a solution that’s flexible, helpful, and that fuels innovation for organizations in every industry. On the frontlines, in corporate offices, and across the countless workspaces in between, Google Workspace will continue to transform how work gets done.

Erika Trautman
Director, Google Workspace


What's Popular ?

Use Vault for Gmail Confidential Messages and Jamboard Files

Google vault will be supporting two new formats in the future, Gmail confidential mode emails & Jamboard files stored in Google Drive. Google Vault gives you a chance to retain, hold, search, and export data to support your organization’s retention and eDiscovery needs. This dispatch includes support for new information types with the goal that you can thoroughly oversee your association's information. What happens when individuals in your association sends confidential messages? Vault can hold, retain, search, and export all confidential mode messages sent by users in your association. Messages are constantly accessible to Vault, notwithstanding when the sender sets a termination date or denies access to private messages. Here’s an example of what will see in Vault when they search for and preview this email sent by . But It’ll not work vise versa. Admins can hold, retain, search and export message headers and s

All you need to know about Cloud Storage

Cloud Storage is a global, secure, and scalable object store for immutable data such as images, text, videos, and other file formats. You can add data to it or retrieve data from it as often as your application needs. The objects stored have an ID, metadata, attributes, and the actual data. The metadata can include all sorts of things,  including the security classification of the file, the applications that can access it, and similar information. The ID, metadata, and attributes make object storage an appealing storage choice for a large variety of applications ranging from web serving to data analytics.    Storage classes You store objects in buckets that are associated with a project, which are, in turn, grouped under an organization. There are four storage classes that are based on budget, availability, and access frequency.  Standard buckets for high-performance, frequent access, and highest availability - Regional or dual-regional locations for data accessed frequently or high-th

Zoom’s Work Transformation Summit on Jan. 19: Fresh Approaches for Moving Forward

These past two years have undoubtedly reshaped work. More specifically, these past two years — shuffling between remote, in-person, and hybrid work scenarios — reshaped what employees expect out of their jobs, how they want to work, and what the office means to them.  Organizations are challenged with making big decisions to meet those expectations, and those decisions will dramatically alter how they hire, manage their facilities, buy technology, and maintain productivity. Simply adjusting policies and retooling previous work models won’t do. It takes a comprehensive reimagining. To help organizations navigate this next phase of work, Zoom is hosting our  Work Transformation Summit  on Jan. 19, a free, half-day virtual event designed to provide you and your organization with meaningful strategies, creative approaches, and innovative solutions for redefining work.  Summit attendees will have the opportunity to hear from peers and industry experts on the importance of embracing technolo

What’s new with Google Cloud

  Want to know the latest from Google Cloud? Find it here in one handy location. Check back regularly for our newest updates, announcements, resources, events, learning opportunities, and more.  Week of Mar 8-Mar 12 2021 Learn about the value of no-code hackathons —Google Cloud’s no-code application development platform, AppSheet, helps to facilitate hackathons for “non-technical” employees with no coding necessary to compete. Learn about Globe Telecom’s no-code hackathon as well as their winning AppSheet app  here . Introducing Cloud Code Secret Manager Integration — Secret Manager  provides a central place and single source of truth to manage, access, and audit secrets across Google Cloud. Integrating  Cloud Code  with Secret Manager brings the powerful capabilities of both these tools together so you can create and manage your secrets right from within your preferred IDE, whether that be VS Code, IntelliJ, or Cloud Shell Editor.  Learn more . Flexible instance configurations in Clou

New intelligent suggestions for formulas and functions in Google Sheets

  You’ll now see in-line, sequential, context-aware suggestions for formulas and functions when working with data in Google Sheets.  Formula suggestions will make it easier to write new formulas accurately and help make data analysis quicker and easier. Simply begin inserting a formula in Sheets—suggestions will be automatically displayed and as you continue to type. You can view additional incremental suggestions in the drop-down menu. We hope these formula suggestions make it easier and faster for you to work with and analyze your data. Admins: There is no admin control for this feature. End users: This feature will be available  by default and can be disabled by going to Tools > Enable formula suggestions or from the three-dot menu of the suggestion dialog box. Rapid Release and Scheduled Release domains: Gradual roll-out (up to 15 days for feature visibility) starting on August 25, 2021 Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Your support partner for Google Workspace / Microsoft 365

Your Support Partner For Google Workspace / Microsoft 365     Remote work is here to stay. mentions the percentage of "remote-capable" professionals who expect to work part of their time in the office and part of their time elsewhere—even if it's just one day a week—has risen to 53%, with even more, 59%, indicating that this is their preference. Today, 42% of respondents indicate they work in a hybrid arrangement, and 53% believe they will continue to do so in the future. With this emerging yet consistent trend, it should always be backed up with responsive & effective system support for your Google Workspace - which also provides you with the top notch collaboration tools to connect, create & collaborate.  1. Support at your ease.  Our Google Workspace Service offering thrives to enable you the full potential to work from anywhere, anytime. We stand by you for any Google Wor
Every sustainable business realizes that cloud migration is essential for long-term success. However, many people are hesitant to begin the migration process because they fear data loss and are hesitant to take such an enormous leap. Nevertheless, the reality is that  data will continue to grow, necessitating additional infrastructure to handle it, both in terms of data storage and processing power for effective use of data. Organizations that are hesitant to transition to the cloud sometimes miss out on the benefits that cloud-native capabilities can deliver, such as faster machine learning timelines and the potential to leverage artificial intelligence to harvest more insights from data. If at all your organization is hesitant to move to the cloud, we got you covered! Finetech offers end to end service in all aspects of Data Migration. This would not only from on-premises to the cloud, but also : Cloud (3rd party Cloud Email providers) to Google Cloud PST (local archives) to Google C
Big announcement!  As a part of our growth, Finetech is pleased to announce the expansion of our business in Bangladesh. With 12 years of excellence in helping organizations to digitize and providing with all aspects to keep up with the relevant, and up-to-date technology required to create an efficient workplace, Finetech Pledges to do so for the years to come throughout South Asia. As an objective to bring about the best Cloud services to South Asia, we have now kick-off our venture in Bangladesh.  We have identified Bangladesh as a fast developing country, and the need for an efficient work environment has been in need ever since. We understand the urgent technology challenges organizations face with incessantly changing tortuous business requirements. We also understand that orthodox ways of seeking solutions for these problems are no longer valid in the present day. We at Finetech believe that Cloud is the next big wave in technology. Our purpose is to bring the best of Cloud solu

Set start times and import reminders in Tasks

Here comes one of the most awaited features. Tasks is one of the goals to follow what you have to do in G Suite. These new updates will help ensure the majority of your to-dos are in Tasks, and guarantee that you can monitor the due dates related with them. Moreover, importing reminders to Tasks can support your users if your association is at present changing from Inbox to Gmail. Set a date and time for your tasks and receive notifications - You’ll find a place to add date & time. Create repeating tasks - Also you can make an event recur. Import reminders into Tasks This import tool will pull your reminders (from Inbox/Gmail, Calendar, or the Assistant) into Tasks.When importing reminders into Tasks, we’ll copy over the title, date, time and recurrence of the reminder. Please note, reminders with locations associated will not be imported. Additionally, this is a one-time import and not a constant sync. - When you open Tasks on the web or your mobile app, you’ll se

Live translated captions in Google Meet are now generally available

What’s changing  In 2021, we announced a beta for live translated captions in Google Meet. We’re now making live translated captions generally available for select Google Workspace editions.  Meeting participants can translate English meetings to:  French  German  Portuguese  Spanish  Translated captions are available on Google Meet on web and mobile devices.  Who’s impacted  End users  Why it’s important  Translated captions help make Google Meet video calls more inclusive and collaborative by removing language proficiency barriers. When meeting participants consume content in their preferred language, this helps equalize information sharing, learning, and collaboration and ensures your meetings are as effective as possible for everyone. This feature can be particularly helpful for all-hands meetings or training meetings with globally distributed teams. Additionally, translated captions can be impactful in education settings, allowing educators to connect and interact with students, p